Example of New Member Welcome Email


From: Autumn Stiles
Subject: Welcome to WCAR


Dear (New Member),

Thank you for choosing the Williamson County Association of REALTORS® as your association of choice in your real estate career. This confirms receipt of your application. Membership is subject to approval by your fellow REALTORS®.  The Board of Directors approves the initiation of each member as outlined in the Association's Bylaws. Please note that the bylaws for the association are available on our local WCAR website.

Your NRDS (National REALTOR® Data System) number is (#########)

Your NRDS number will be your User ID and Password when logging onto our website for the first time; you may then change the ID and password under the account section of your portal.  Our website is www.wcartn.org .

I have posted your 20## Dues to your account. This amount is: (prorated amount). There are two voluntary donations in this amount. If you choose to opt-out of those, this amount is: (Prorated amount minus the optional fees). I have also posted your application fee of $150.00. These payments are due by ##/##/##. (30 days after member services processes the application)

These can be found under “My Orders” once you log onto our website.www.wcartn.org 

Your dues payment will cover you for the year 20##. However,  all dues are to be renewed on December 31 every year.

As part of this process, each member is required to attend the WCAR Orientation class offered once a month. This class is mandatory for all primary REALTOR® members, as required by the National Association of REALTORS®. You must attend one of the first three orientation classes offered. You are also required to take Code of Ethics within 90 days of joining WCAR. Please read below for important orientation information due to COVID- 19:

You are registered for orientation on (Date of Next Orientation).

In an effort to keep things rolling for everyone, WCAR is going to offer an ONLINE ORIENTATION for members registered for the May orientation date. WCAR’s traditional orientation is held in our training room from 8:30am to 11am, followed by a lunch break, and then the required NAR Code of Ethics course.

WCAR will be offering the Code of Ethics portion of our orientation as well as the first 3 hours- covering National, State and WCAR association benefits, Sentri products, free balloon Friday’s etc.-  so you can go ahead and complete your Orientation requirement for WCAR membership.

If you are interested in signing up for the Code of Ethics Class through WCAR (free class), please reach out to Melissa at education@wcartn.org, and she will get you registered and get you this class information. 

You can also find Code of Ethics training available for free, here: https://www.nar.realtor/coeeduc.nsf/findnrdsrecord?openform

You may also find additional online providers that will offer CE credits for paid online Code of Ethics courses. For more information, reach out to our Director of Professional Development, Melissa Vautier-Davis, at education@wcartn.org.

You will be required to submit a Certificate of Completion to WCAR for whichever Code of Ethics training you complete (unless you complete the one through WCAR). Certificates can be sent to Melissa at education@wcartn.org

Our online orientation will run (Date) from 8:30am to 11:30am CST.

We will send out email reminders 1 week prior to orientation. You will be required to log in from a computer in order to see the handouts and PowerPoint presentation.

Please use the below information to join the New Member Orientation Webinar.

WCAR New Member Orientation webinar:

When: (Date & Time)

Topic: (Date)  - New Member Orientation - 8:30am

Click here to join: (Webinar Link)

The training reviews the benefits of membership explains your membership in WCAR, the Tennessee Association of REALTORS®, and the National Association of REALTORS® (explore your new NAR membership benefits www.realtor.org/programs/realtor-benefits-program). The Orientation course discusses ethics, fair housing, and tips and tools to help you begin your real estate career in Williamson County.

Would you like to learn the ins-and-outs of the MLS online system? You can sign up for classes through the RealTracs site at www.realtracs.net. On the member info tab drop-down menu, click on training classes. Scroll to the bottom for the Williamson County classes.

You will also need to familiarize yourself with the tnrealtors.com website. This is where you will get your forms & contracts. You can log on and create a profile using your NRDS#, which is provided below, so your forms & contracts will be personalized with your information. Please allow at least one hour after you receive this letter before you try to create your profile on tnrealtors.com.

We look forward to meeting you at orientation and getting to know you. Please reach out to us with any questions.



Membership Services Coordinator
Williamson County Association of REALTORS®
1646 Westgate Circle, Suite 104
Brentwood, TN. 37027

o: 615-771-6845
d: 615-732-5170


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